For a web site that we are working on, a lot of pictures are being taken. Somehow some of the architectural diagrams came in as Adobe PDF files. Our standard is JPEG and so I need to convert the PDF files to JPEG.
Personally, it is easier for me to work with SharePoint documents via MS Explorer as compared to working with same in a browser.
And, so connected to our SharePoint using IE and followed the button bar icons ( Library Tools \ Library \ Open with Explorer).
Once Windows Explorer comes up, noted the URL.
And, here we are mapping a previously un-used local drive to that URL.
net use t: "https://sharepoint/sites/ProjectTeam/HighFashion/Jubilee"
I have both Adobe Acrobat and Fox IT Readers installed on my machine. And, I tried opening up the PDF files and saving them as JPEG using both readers, but “NO GO”.
As I talked to myself and obviously stumbled, Rao said that I should just you Adobe Professional.
I checked our Software Library and we indeed have it. But, I really do not want Capital A1 to have to pay for more stuff.
And, so went online and downloaded a trial copy of Adobe Acrobat XI Pro.
Adobe Acrobat XI Pro
Thanks goodness Adobe Acrobat seamlessly recognized that I had mapped a virtual drive to a SharePoint document library. I like the integration piece of it asking whether to check the file out. I obliged.
Once the file is availed in Acrobat XI Pro, I simply had to save the file as an Image; in our case JPEG.
Other supported formats includes the Microsoft Office Suite; MS Word, Excel, and PowerPoint.
I repeated the above sequence – checked files out and converted them by saving as JPEG for a quite a few files.
SharePoint – Document Library
As I started wrapping up, I remembered that I had chosen to check-out the files.
In all truth, as I was performing the save with new file names, and so I really ought to have retrieved the files without checking them out.
In our SharePoint v2010, our steps will be:
- Select the file
- Right click on the selected file
- And, from the drop-down menu, choose “Send To”/”Download a copy”
- Specify where the file should be saved and confirm the file’s name
But, again, I was in a rush and chose the default choice of checking out the original files and so here I am with a need to check them back in.
As I browsed SharePoint’s Document Library Interface, I was lost as to how to identify which files I had checked out.
Fumbled again. And, finally settled on creating a view.
The idea will be to create a view that as part of the file details includes the “Check Out” User.
And, will that level of detailed information, I hoped that I will be able to more readily identify which files I had checked-out.
Here is the View we created. You can see that we have included the “Checked Out To” column.
We set our filter as :
- Column :- “Checked Out To”
- Operation :- Is not equal to
- Value :- empty
- Created the view
- Chose to display using the view
- Ordered View by “Checked Out To”
- Selected my files
- Chose to check them in or (in our case “
- Discard Check Out“)
Identify Checked-Out files
Later in the day, as I continued working in SharePoint, I could now tell that SharePoint visually tags checked-out files.
Here is a screen shot:
The files that are checked-out have the green arrow; as in
One more reason why I no longer work at home, on my bed, and much prefer the bigger screen and more ergonomic posture at work,
Like the AT&T Commercial, More is Better. In our case the bigger screen and standing up in front of a computer is better.